What constitutes a written reprimand?

A written reprimand is specifically characterized as a formal letter from a commander or a supervisor to an employee that addresses a particular issue with their conduct or performance. This documentation serves multiple important functions: it provides a clear record of the misconduct, outlines the specific behaviors or actions that are being reprimanded, and often includes the potential consequences of continued infractions.

This formal nature distinguishes a written reprimand from other forms of communication, such as verbal warnings or informal discussions, which may not adequately document the seriousness of the behavior or provide a lasting record that can be referenced in the future. A written reprimand is typically a step in a disciplinary process and emphasizes the importance of the issue at hand, ensuring that the employee understands the gravity of their actions and the expectations for improvement moving forward.